The Hidden Costs of Cloud Sprawl in Jacksonville Companies

How many cloud tools does your business really use?

Most leaders think it’s five or six. Email, file storage, project management, maybe a few more. But when we sit down with Jacksonville companies, we often find dozens of accounts scattered across teams.

This is called cloud sprawl, and it’s costing businesses more than they realize.

The Problem With “Set It and Forget It”

Cloud apps are easy to start and hard to shut down. Someone signs up for a new tool, a free trial rolls into a paid plan, or a former employee’s account stays active. Multiply that by a few departments and suddenly you’re paying for software nobody uses.

But it’s not just money. Cloud sprawl also means:

• Security risks from old accounts still active
• Productivity loss when employees don’t know where files live
• Compliance headaches from data stored in the wrong places
• Team frustration from juggling too many tools

Real Dollars, Real Waste

A report from BetterCloud found that nearly a third of companies waste anywhere from 20-39% of their SaaS spend on unused or redundant licenses. For a mid-sized business, that can mean tens of thousands of dollars a year down the drain.

In Jacksonville, we’ve seen businesses paying for three different file-sharing platforms, while employees still couldn’t find the documents they needed.

How Cloud Cleanup Fixes It

The good news? Cloud chaos isn’t permanent. With a structured cleanup, you can:

• Eliminate duplicate tools and consolidate systems
• Remove old user accounts to tighten security
• Reclaim wasted license spend
• Simplify workflows so employees know where to find what they need

The result is a leaner, more secure cloud setup that saves money and frustration.

The Bottom Line

If your cloud feels messy, it probably is. A cleanup may uncover more savings than you expect and reduce risks you didn’t even know you had.

At DefinIT, we help Jacksonville businesses streamline their cloud services so every dollar spent actually supports growth.

👉 Learn how we help Jacksonville companies clean up their cloud

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